Executive Administrative Assistant

We are looking for an Executive Administrative Assistant to provides assistance to high-level executives within our company. In addition to general administrative work, the Executive Administrative Assistant may be in charge of scheduling meetings, taking minutes during sessions, maintaining databases, and producing reports or presentations for the executive leadership. The Executive Administrative Assistant will be often trusted with complex duties and sensitive information.

The Executive Administrative Assistant will ensure the smooth running of the office, working both on a one-to-one basis with the executives, but also on a wider basis with internal and external clients. Main duties:
Acting as the point of contact between the executives and internal or external colleagues
Organizing meetings and booking meeting rooms
Handling correspondence directed to managers
Making travel arrangements and detailed travel itineraries
Taking dictation and minutes and writing them up subsequently
Producing reports and presentations
Maintaining the current filing and database system, and looking for ways to improve current systems